I’m an organization junkie. There’s nothing better than feeling totally organized, especially when you’re running your own business. I take organization to an unnecessary level, but I love it. I’m sure Jay is totally sick of hearing that I have “another awesome organization idea!” I’m usually met with an eye roll, but hey – it makes my life run so much more smoothly.
I decided to make a “Workflow Wall” right behind my desk in my office. Isn’t it a beauty??
I snagged the idea from a post I saw on Katelyn James’ blog a few months ago. The instant I saw it, I thought “I NEED THAT!”
First, a confession – am I the only one who had NO idea you can write on glass with dry erase markers? Once I found that out, the ideas started flying:)
The biggest frame on my production wall is my “Wedding Workflow”. I designed the workflow table in InDesign, and had a 16×20 printed at WHCC. I love that I can re-use this every year, by putting it in the frame. I list all of my couples and their respective wedding dates, then I have a ton of categories to check off as we move throughout the year. I also have a separate “wedding workflow” worksheet that has similar categories, but goes into more detail (I write down the dates of things as they happen, instead of just checkmarks). See what I mean about over the top?
Here’s why I like having the worksheet AND this Wedding Workflow – the worksheet is great because I write down every detail. Dates, check numbers, etc. But if I just have one question about a client, (“did I schedule their engagement session yet??”) I can just spin around in my chair and check, instead of digging out the worksheet. I love having the detailed worksheet, but also love the ease of just spinning around to double check myself.
One of the smaller frames contains my “Album Workflow”. It’s an 8×10 print from WHCC (also designed in InDesign). Here is where I list all client albums that are currently in the process of needing feedback from my couples, or that are ordered and I’m waiting to receive. In one spot, I can see exactly how many albums are in production, and who I need feedback from. Instead of digging back through my “wedding workflow” sheet, I can just see it all in one spot. LOVE!
Another one of my frames contains my “portrait workflow”. I clearly still need to fill this one in, but at least it’s on the wall:)
I also added a few frames in the mix with personal pictures, and that print on the left that I’m obsessed with. It was a sweet Christmas present from Amanda, and it’s a perfect fit!
Oh yes! My folders! This one makes me feel SUPER organized, and I love it. Each couple has their own folder, where I keep all of the information pertaining to their wedding. I used to have the contracts, etc. from every client in one folder for the entire year…..but any time I needed to reference a contract, I had to dig through the whole stack. Now each couple has their own spot. Love it! And thank you to Jay, for hanging these file racks. I attempted taping them up on the wall, but that clearly failed miserably, so he fixed it:) These file racks? Surprisingly REALLY hard to find for vertical folders…
It’s annoying me that these pictures look crooked in this photo – I swear they’re not:) But I loved adding a personal touch to the Workflow Wall. I have two wedding pictures, and two pictures of my sister and I when we were little. I just went through the daunting task of scanning ALL of my parent’s slides from when we were younger. I don’t even know how many I scanned, but it was definitely over 1,000. Tedious work, but I’m glad we have them electronically – I immediately printed a few out! Will blog more on this later:)
My favorite? The shot of my sister and I on the left. We’re both in PSU cheerleading outfits in front of our Christmas tree. I remember LOVING those outfits. Never too young to get your kids hooked on Penn State, right?!
Anyone have other organization tips?? I’d love to hear, please share if you do!