Workflow Wall

I’m an organization junkie. There’s nothing better than feeling totally organized, especially when you’re running your own business. I take organization to an unnecessary level, but I love it. I’m sure Jay is totally sick of hearing that I have “another awesome organization idea!” I’m usually met with an eye roll, but hey – it makes my life run so much more smoothly.

I decided to make a “Workflow Wall” right behind my desk in my office. Isn’t it a beauty??


I snagged the idea from a post I saw on Katelyn James’ blog a few months ago. The instant I saw it, I thought “I NEED THAT!”


First, a confession – am I the only one who had NO idea you can write on glass with dry erase markers? Once I found that out, the ideas started flying:)

The biggest frame on my production wall is my “Wedding Workflow”. I designed the workflow table in InDesign, and had a 16×20 printed at WHCC. I love that I can re-use this every year, by putting it in the frame. I list all of my couples and their respective wedding dates, then I have a ton of categories to check off as we move throughout the year. I also have a separate “wedding workflow” worksheet that has similar categories, but goes into more detail (I write down the dates of things as they happen, instead of just checkmarks). See what I mean about over the top?

Here’s why I like having the worksheet AND this Wedding Workflow – the worksheet is great because I write down every detail. Dates, check numbers, etc. But if I just have one question about a client, (“did I schedule their engagement session yet??”) I can just spin around in my chair and check, instead of digging out the worksheet. I love having the detailed worksheet, but also love the ease of just spinning around to double check myself.


One of the smaller frames contains my “Album Workflow”. It’s an 8×10 print from WHCC (also designed in InDesign). Here is where I list all client albums that are currently in the process of needing feedback from my couples, or that are ordered and I’m waiting to receive. In one spot, I can see exactly how many albums are in production, and who I need feedback from. Instead of digging back through my “wedding workflow” sheet, I can just see it all in one spot. LOVE!


Another one of my frames contains my “portrait workflow”. I clearly still need to fill this one in, but at least it’s on the wall:)


I also added a few frames in the mix with personal pictures, and that print on the left that I’m obsessed with. It was a sweet Christmas present from Amanda, and it’s a perfect fit!


Oh yes! My folders! This one makes me feel SUPER organized, and I love it. Each couple has their own folder, where I keep all of the information pertaining to their wedding. I used to have the contracts, etc. from every client in one folder for the entire year…..but any time I needed to reference a contract, I had to dig through the whole stack. Now each couple has their own spot. Love it! And thank you to Jay, for hanging these file racks. I attempted taping them up on the wall, but that clearly failed miserably, so he fixed it:) These file racks? Surprisingly REALLY hard to find for vertical folders…


It’s annoying me that these pictures look crooked in this photo – I swear they’re not:) But I loved adding a personal touch to the Workflow Wall. I have two wedding pictures, and two pictures of my sister and I when we were little. I just went through the daunting task of scanning ALL of my parent’s slides from when we were younger. I don’t even know how many I scanned, but it was definitelyΒ  over 1,000. Tedious work, but I’m glad we have them electronically – I immediately printed a few out! Will blog more on this later:)

My favorite? The shot of my sister and I on the left. We’re both in PSU cheerleading outfits in front of our Christmas tree. I remember LOVING those outfits. Never too young to get your kids hooked on Penn State, right?!

Anyone have other organization tips?? I’d love to hear, please share if you do!

  1. Gail says:

    All I can say to this awesomeness is: I bow down to you.

    Oh, and HOW CUTE ARE YOU AS A BABY? That shot of your sis hugging you? We just got a glimpse of your future kiddos!

  2. Betsy says:

    Holy cats! NICE!

  3. kristen says:

    ooooh i LOOOVE this!!! nice job!

  4. Cait says:

    Looks awesome! You did a fabulous job! So pretty!

  5. Amanda Young says:

    You and I are like wall twinsies! I was kind of obsessed with Katelyn’s post about it awhile back and made one too – and one for albums! But, SO glad you liked the Christmas present and so glad it fits in so well πŸ™‚ Also, Gail is right… you were the cutest baby ever, omg! Those cheeks!

  6. Crissy says:

    Love all of this organziation! Great job! So clean yet girly and personalized… My favorite part? Seeing Dan’s and my name on your workflow! Adorable pics too πŸ™‚

  7. Lisa-Marie says:

    I love how you love to organize….I do too!!! Love this post….good for you! It’s such a good feeling to feel organized :):)

  8. katie says:

    That wall is seriously drool worthy. Can you come organize my house and my work space?

  9. Matej says:

    I just love this post. I am a really well organized person too and you gave me some new ideas … I will definatelly use them in my office – once I’ll have it. πŸ™‚
    For now all I need is my online office with Asana. Have you ever heard about it? It’s an awesome task app for projects management. And you can take it anywhere with you on your mobile or iPad etc. Try it out, it helped me a lot. πŸ˜‰

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